Constitution and Bylaws

The Cops 'n Rodders car club was started with the purpose of providing law-enforcement officers and sponsored members who have special interest cars with the opportunity to associate with other people with like interests in Hot Rods, Street Rods, Muscle cars, Antiques, Collectibles, Classics and Custom vehicles.

The primary goals of the club are:

·        To have fun with our hobby.

·        To promote increased interest in a variety of special interest cars.

·        To make owning a special interest car an enjoyable and proud experience.

·        To provide an Annual Car Show and an Annual Cruise In for its members.

·        To provide funds to the F.O.P., Critical Incident Response Service.

These purposes, together with our goals, are in keeping with the high standards of special interest car enthusiasts. Dues paying members of the organization will enjoy significant benefits by joining forces with others that share a common interest in special interest cars. Club membership will help individual members learn more about their car and how to restore it, repair it, or trick it up, and provide the opportunities to participate in club shows and activities.

The club is made up of law enforcement officers, active and retired, and sponsored non-law enforcement members. It is these members who provide assistance, help promote the hobby, and participate in-group activities. The success of this club depends on its members working to achieve common goals and objectives.

Club Officers are responsible for the management of club activities and general organization, as well as encouraging the involvement of the members in the club activities. Being an officer requires hard work and dedication to the purposes of our car club.

The individual members of our car club are expected to do their part to contribute their ideas, energies, and talents toward the attainment of our club goals and objectives, both short and long term. This involves attending and participating in meetings, paying dues on time, volunteering for jobs, finishing assigned tasks on time, voting in the annual elections, and having fun. This is what a great club is all about. With the combined efforts and dedication of the individual membership and club officers, Cops 'n Rodders will become the club that will fulfill all of these objectives. 

RULES AND BYLAWS

The name of this club is Cops 'n Rodders, Inc, a non-profit corporation for car enthusiasts. It is not necessary to own a car to share in the camaraderie and promotion of special interest cars. The club is to put on at least one show and one cruise-in per year (with a percentage of the net proceeds going to the Fraternal Order of Police, of Ohio Inc. (C.I.R.S. Program). It shall produce a quarterly newsletter, generate business contacts to provide discounts to our members, and have fun with our hobby.

Our meetings will be held on the third Saturday of every other month with times and locations to be published in the newsletters. The officers will consist of president, treasurer, secretary, show director, activity director, resource officer, membership officer, and editor(s). Editor(s) will not be a voting member of the Executive Committee. Various committees, from the membership, will be set up as needed for functions, activities, and shows by the President. Each office carries with it only the rights necessary for executing the duties of the office. Officers are expected to attend all meetings or contact a designated officer to act as a replacement. None of our rules will take the place of courtesy, tact, and common sense. All members are responsible for the success of this club. No illegal drugs or activities will be allowed at club functions. There will be no burn-outs (peeling of tires) of vehicles during, arriving or leaving club activities, other than upon a legal race track. Our show insurance prohibits the serving or drinking of alcoholic beverages at club shows or events. Members will receive a copy of the rules and by-laws, and are required to abide by them. Failure to comply shall be cause for their membership to be revoked.

Any member of Cops 'n Rodders during club meetings, with the exception of the president may make motions. A simple majority of fifty-one percent (51%) of the members in attendance shall be required to pass all motions except changes to the by-laws. A two-thirds (2/3) majority of members in attendance shall be required for changes to the by-laws. Changes to the by-laws must be voted on at a general meeting. All dues paying members will be notified of a proposed change in the by-laws at least sixty days before it is voted upon. For officer's meetings, a quorum of two thirds (2/3) of the officers must be present to propose/pass motions, and constitute a valid meeting.

OFFICES AND DUTIES

Office terms shall be for two years, with elections held in the month of February by mail to all dues paying member. Each officer will assume their respective positions in March following the elections.

ALL OFFICERS: Be available to fulfill the needs applicable to shows and or special events, as required.

PRESIDENT: Holds the administrative and executive duties. Oversees and inspires other officers. Acts as promoter and negotiator, responsible for projections and long term goals. Presides over meetings. Sees that rules are observed and conducts meetings in the following order, calls the meeting to order, reads the minutes from the previous meeting, calls for reports from officers, states motions, calls for a vote and announces the results. Enforces rules of discussion, debate and maintains decorum, expedites business, calls for new business, adjourns meeting. The President shall be the co-signer of all organization checks.

SECRETARY: The recording officer and custodian of records, duties include, keeping a record of all club proceedings, keep a file on all committee reports, keep a membership roll. The secretary shall make minutes and records available to members, furnish committees with documents required for their duties, keep a list of committees and members, prepare agenda prior to meetings, record meetings, maintain record of minutes, by-laws, rules, amendments, and bring them to meetings, and conduct general correspondence. Minutes are to record what was done, not what was said at meetings and should contain name of club, type of meeting, date, time, location, and officers present. Each subject should have a separate paragraph and contain all motions including ones to be brought up again. Copies of each meetings minutes will be sent to all officers and approved at the next regularly scheduled meeting. In the absence of the President, the Secretary shall be a co-signer to all checks.

TREASURER: Is the custodian of funds (must be bonded at an amount set by the Executive Officers). The Treasurer is required to make a full financial report semi-annually and give a verbal report at quarterly officers meetings. A separate report will be required for shows, reports on number of new members, keeps an up-to-date list of supplies, (tee shirts, dash plaques, trophies, food stuffs, etc), which will be supplied by the custodian of these materials, and disperses funds for club related expenses. The Treasurer shall be the co-signer of all organization checks.

SHOW DIRECTOR: The Director may assemble a Committee to assist them in their duties. The Show Director will Co-ordinates club activities related to shows and cruise-ins, contact magazines, car dealers, and businesses with material relevant to the clubs car show. Co-ordinates show dates and information with other clubs, provides officers meetings with ideas and suggestions relative to present and future car shows and cruise-ins, works with the president to co-ordinate the different committees needed to organize the shows and cruise-ins. This Director should be in-charge of the web site and give direction and guidance for its use.

ACTIVITY DIRECTOR: The Director may assemble a Committee to assist them in their duties. The Activities Director shall provides officers meetings with ideas and suggestions, relative to present and future activities, provides liaison between the club and political and environmental authorities regarding matters that are related to or impact car building, restoration or parts availability.

RESOURCE DIRECTOR: The Director may assemble a Committee to assist them in their duties. The Resource Director will generates and keeps current a computer data base of acquired information related to discounts, workmanship, automotive needs, contacts, etc. Gathered from the membership or other sources, which will be available to the members on request, contacts and co-ordinates discounts and promotions with businesses for member use provide businesses with information about club membership relating to qualifying for discounts.

MEMBERSHIP DIRECTOR: The Membership Director may assemble a Committee to assist them in their duties. The Membership Director will keeps an up-to-date roster of all active members, and provides this list to all officers. This Officer works in conjunction with the treasurer and editor of the newsletter in compiling and dating the active member lists. This Officer is responsible for generating ideas and methods, and establishing goals that will increase the membership.

EDITOR(s): Responsible for getting the newsletter ready and in the mail by the established deadline, maintaining a supply of applications and flyers, see to special printing needs (shows, meets and projects).